Do you normally feel unsatisfied and unfulfilled when you complete your daily work knowing that you were unable to accomplish your goals? Do you want to experience those feelings which come with being able to finishing your daily, weekly or monthly work list with less time and effort? Do you want to know how to increase productivity in your work life?
I know your answer is YES, for the single fact that you are reading this now on this website. Worry no more; you are at the right place. Follow me, as I take you through some effective tips which I employed to maximize productivity in my studies and work. I am certain they will be of a help you, too.
Productivity is being able to get the results you want with less time and effort. But oftentimes we are not able to achieve productivity. In a world full of distractions such as ours, achieving productivity at workplace and in life is difficult if you don’t know the hack.
We all desire to know how increase productivity, but most of us don’t know how to go about it. The basis of productivity is efficient management of time to accomplish our goals. We all have the same 24-hours daily but the way we manage this time determines how productive we would be. This is what prompted this post, to arm you with effective tips on how to increase productivity in your workplace, studies and, of course, life in general.
5 Effective Tips on How to Increase Productivity at Workplace
1. Plan Ahead
It has been said that planning is a road map to success. Planning helps us to set priority and enables us to remain on track in the face of distractions and a lot of works waiting for our attention. In order to increase productivity at workplace, you must plan ahead by preparing a to-do list which will always guide you in your daily works. In doing this, you must wake up early every day of your work and use 30-minutes to 1 hour to plan how your workday should go, and do this and discipline yourself to follow your plan.
Planning ahead would give you ability be in charge of your daily, weekly, or monthly activity. There are a lot of benefits to enjoy when you plan beforehand to tackle your work, among them are reduced stress about the future and increased present-moment living. When you develop efficient plan to tackle your work, it helps you to maintain accountability, because plans will always put you on track.
Conversely, failure to plan ahead would cause you to lose focus, jumping from one task to another without accomplishing anyone. You will likely feel busy, but you won’t be productive, if you don’t know what has to get done in any given day. Plan your days ahead of time, even the night before, and you’ll find that not only can you accomplish more in less time, but your life will flow more easily and be filled with worthwhile tasks that enrich it. To get the most out of your day, schedule it starting at least the night before or you can wake up early every morning and use 30-minutes to plan the way your day should go in your head before rising up.
2. Avoid multitasking
Studies have shown that trying to accomplish several works at a time with a belief to increase productivity is counterproductive. Multitasking is mythical and it doesn’t work. It can be tempting to try to finish several things at once, particularly if they appear simple or uncomplicated. But it just isn’t effective. Professor of neurology Earl K. Miller asserts that “multitasking is not humanly possible.” The best was to accomplish more works is by following your to-do list, tackling your list one after another.
3.Take breaks
While it may seem taking breaks is a waste of time, taking a break is an effective way to increase productivity. This is because taking breaks helps you to re-energize and revitalize your body and mind for more efficient works. Instead of overstretching yourself to accomplish tasks nonstop, why not take a break and watch out how more effective you can be? Research indicates that taking regular breaks improves mood and aids with concentration. Go for a five-minute walk around the office or take a 30-minutes nap and you will notice a significant improvement.
4. Set small goals
Looking at our goals can be intimidating sometimes. It can be enervating to undertake a bulk of assignment at once. So, breaking our assignment into small goals will no doubt increase productivity. Instead of writing “finish project,” break it down into all the necessary steps. Set small goals in that you’re undertaking today instead of lumping the bulk of assignment and see how in control you will feel. This is because it will help you stay focused on your daily, weekly or monthly tasks and lessen the intimidating nature of the larger projects.
5. Tackle your biggest tasks first when you are still vibrant
We sometimes ignore big goals because we think we cannot achieve them. And before we could get to them, we are already too tired to get them done. Projects eventually suffer delay and lead into extra days, weeks or months, as the case may be, thereby giving the impression that output has disappeared.
Comprehending your optimal working hours and methods is essential to completing large-scale tasks punctually. There isn’t a single schedule that suits everyone. If you’re an early riser, start your day by tackling the most important chores.
How to Maximize Productivity in Your Studies
The primary objective of a student is to learn and make good grades to meet the overall ambition. Oftentimes it is not always easy to accomplish this objective. Students could overwork themselves, putting in extra work to accomplish their long-term objectives. Unfortunately, those who do not know how to manage their time end up not succeeding.
Many a time, you would realize that your focus is diverting from your work to trivial things, leading to procrastination and wasting of invaluable time. Frequently, you will discover that you are losing focus on your work, which will lead to procrastination or excessive time spent on rather pointless things. This doesn’t in any way impacts your academic performance because you don’t have more time to finish significant work and revise your books.
Again, there are other extracurricular you also want to engage in such as a healthy social life, exercise, and possibly get enough sleep each night. Consequently, effective management of time is vital to guarantee productivity. For this reason, I have developed hacks that can help you to increase productivity in your studies.
The following rounded up effective tips will make you the most productive student if you painstakingly read and apply them:
1. You must have a To-Do List
To-do list refers to a list of items and tasks to be done. As a student who wishes to increase productivity in his or her studies, writing down everything you want to get done is a necessity. Doing this will not only save time, but also guarantee efficiency and keep you on track in the face of distractions. To get a better result, you must prepare your to-do list in the evening before the real day or early morning on that particular day. Make careful to include all you have to accomplish that day on your to-do list.
2. Understand Your Learning Style
People have their various ways of learning. Each person has a unique way of learning adaptable to him. Some of us learn best when we can picture what we need to learn, while others learn best when they can read or write down information. There are four groups that most students belong to, and there is no right or wrong method to learn.
Visual Learner
Students who learn best by seeing things—graphs, charts, infographics, and the like—use this method of instruction. Students who retain and process knowledge well through visual means are best suited for this type of learning. If this describes you, you should start learning in visual form since it will aid in your memory retention of more knowledge for your exams.
Kinesthetic Learner
This learning style is suited to students who learn best through experience. This could be anything from experiments and practical tests to hands-on experience. If you find yourself learning more from actually doing something in order to consume and retain knowledge, then this is likely your learning style and you should implement it when studying to improve your productivity.
Auditory Learner
For children that learn best when they hear material said aloud, this is the ideal learning approach. Attending seminars, debates, or just generally hearing the material expressed aloud could record this. You’re most likely an auditory learner if you frequently find yourself reading aloud to yourself when studying in order to retain more information.
Reading and Writing Learners
This type of learning is associated with students who learn best by reading and writing things down. This could come from notes made while copying material from a textbook, handouts from the instructor, or textbooks themselves. This is most likely your preferred method of learning if you frequently find yourself making notes and then editing from them.
To improve your productivity, identify the learning method that works best for you and modify it. Follow both if you discover that you learn in different ways from others. You’ll become more productive right away since you’ll be able to retain more material in less time once you recognize your patterns and pinpoint your preferred method of learning.
3. Give yourself breaks
Study International states that reaching your potential in the classroom requires taking pauses during the study process. They also keep you motivated and engaged, so taking a productive break should rejuvenate you and prepare you to tackle your studies again with fresh eyes.
This is because our brains have a limited capacity for processing information before we get fatigued and lose concentration. When we strain our minds beyond what they can handle, we start to feel stressed and exhausted.
Because there is a lot of material that students must absorb every day, it is crucial that they take breaks from their studies to maintain maximum productivity, focus, and vitality.
It’s crucial to incorporate breaks throughout the day, even though there isn’t a predetermined duration because everyone has different schedules and approaches that work best for them. It goes without saying that we at Block Site adore the Pomodoro technique, which instructs us to work or study for 25 minutes at a time, followed by a 5-minute break to ensure we are maintaining optimal focus. To fit your study schedule, you can adjust these time ranges, so experiment to determine what works best for you.
Make sure you use the time during your break, whatever of length, to engage in something completely unrelated to your studies. Perhaps go for a stroll, chat with a buddy, or check that beloved social media outlet. By doing this, you’ll give your mind a break and be more productive when you go back to your studies.
4. Avoid Social Media
We all can agree that quitting social media, as a student, is one of the best tips to increase productivity, by sticking to the to-do list. This era of social media we are has obviously made distraction inevitable, and to maximize productivity, it is therefore pertinent to avoid social media to remain focused.
5. Give yourself incentive
We firmly think that celebrating accomplishments and recognizing success are important. In light of this, it’s critical for students to treat themselves in recognition of their diligence. By using a reward system, you may increase your motivation, maintain focus, and work productively throughout the day in order to receive your reward at the end.
Thus, treat yourself each time you accomplish a difficult task, revision day or week, or that essay. Whichever size you think appropriate. This might be anything like seeing a movie, getting coffee with a friend, or just listening to your favorite podcast.
Once you finish a task, the slight rush of receiving a reward will spur you on to keep going.
How to Boost Productivity in Life
The basis of increase in productivity is time management. So, to increase productivity in life you must understand the relationship between productivity and time management.
Being productive indicates that you have good energy management skills, can concentrate on a single activity, and can do it without getting tired or wasting time.
Being adept at scheduling time slots to concentrate on particular tasks is a sign of strong time management. Although productivity and time management are two distinct skill sets, knowing their differences can greatly impact your capacity to master both, even if you can’t truly have one without the other.
The following effective 5 tips will undoubtedly enable you to become more productive in life in general.
1. Start acting, stop thinking
Avoid becoming mired in analytical paralysis; stressing, overanalyzing, and lacking confidence won’t help you achieve your goals. Rather, concentrate on the things you can truly do and the steps you can take to continue on your current path.
Ask yourself this question each day: “What is one small step I can take today to move closer to my goal?” Put it in writing and finish the task.
2. Manage Activities
Keeping a log of everything you do in a typical day and the order you complete it is called activity management. Your productivity is affected by being able to more easily identify where you spend most of your time each day when you keep track of everything.
Everybody wants more hours in a day, but if we were better at managing the things we already do, we wouldn’t require those extra hours since we would be working more efficiently and accomplishing more.
3. Be Slow
Really, you won’t accomplish tasks as well if you try to rush through them. Instead, just slowing down will help you produce better, more focused work. When you put this into practice, you’ll discover that even just finishing a task more slowly will make you feel less stressed and less inclined to put it off.
4. Create your priorities
Put your top three priorities in life on paper and post it somewhere you can see it every single day. In this manner, instead of just being busy with no real purpose, you’ll start each day with what matters most to you at the forefront of your mind, enabling you to work toward those goals every day.
5. Disconnect
Every week, set aside one day without internet use to completely unplug from technology and spend time with the people who are most important to you. Step outside, read a good book, watch a decent movie, or do anything else you enjoy to unplug. You’ll discover that taking a temporary break from technology might help you feel more refreshed and less distracted. There’s a whole world out there. Not to mention that spending more time with the people you care about is always beneficial.
